At Rickmansworth and Watford Sea Cadets, we give young people the opportunity to build confidence, skills and resilience through experiences in a safe and friendly environment, helping them to grow ...
Trustee - Unit Secretary
Practical details
Volunteering • Long term role
Contact person
Priyan Patel
Provided
Requirements
#128500
Scan me or visit www.govolherts.org.uk/o/Rickmansworth-Watford-Sea-Cadets/opportunities/Trustee---Unit-Secretary/128500 to join
A wonderful opportunity to join our amazing unit! The Secretary maintains auditable records and take minutes relating to the Unit Management Team.
Introduction
Sea Cadet units are managed and run by committed volunteers. The Unit Management Team (UMT) are the unit’s trustees, headed by the Unit Chairperson (UC). The UMT is responsible for the running of the unit at a strategic and management level. The UMT Secretary is appointed to maintain auditable records and take minutes relating to the UMT.
The Role
As independent charities, each Sea Cadet unit has a number of trustees to oversee the management and legal undertakings of the unit. The Secretary is to support the UC by keeping and publicising meeting notes to the other members of the UMT. This role will undertake “regulated activity” and will therefore require an enhanced disclosure with barring check to be repeated at no less than three yearly intervals.
Primary Purpose
The primary purpose of all the UMT Trustees is to support the UC to manage a safe, effective and successful Sea Cadet unit.
Secondary Purposes
The secondary purpose of the Secretary is to assist the UC and to be responsible for maintaining and publishing auditable records of the unit’s meetings and activities on Westminster, except those which are the responsibility of the Unit Administration Officer (UAO).
Principal Tasks
The Secretary is supported by the UC and is responsible for the following principle tasks:
- Sending out calling notices and agendas for UMT meetings at least two weeks before the meeting date. The UC should provide the format of the agenda.
- Taking minutes at all UMT meetings and upload to the UMT Matters section of WM within 14 days after the meeting. This includes action points to all UMT members, the District Officer (DO), District Chairperson (DC), Assistant District Officer (ADO) and Area Volunteer Business Support Manager (VBSM). It is also good practice to send a copy to the Unit President.
- Sending out calling notices and agenda for the AGM at least 21 days before the meeting date. The Chairperson should provide the format for the AGM.
- All official notices and correspondence for the unit charity and their distribution on behalf of the UMT, other than those which are the responsibility of the UAO. If someone else writes a letter on behalf of the UMT a copy should be passed to the Secretary for the unit records.
- Keeping and collating the unit charity’s archives including statutory notices such as insurance and liability certificates. The Secretary is not responsible for any records appertaining to uniformed volunteers or cadets.
- Taking minutes of any AGM or Extraordinary General Meeting and then upload to the UMT Matters section of WM within 21 days after the meeting and notify the VBSM that this has been done.
Related to
About Rickmansworth & Watford Sea Cadets
At Rickmansworth and Watford Sea Cadets, we give young people the opportunity to build confidence, skills and resilience through experiences in a safe and friendly environment, helping them to grow into the person they want to be.
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