About
At Rennie Grove Peace Hospice Care, our unique care provides a lifeline of compassion and support to patients, carers, and families facing progressive life-limiting illness.
We provide palliative ...
Archiving Patients Record Coordinator Volunteer
Contact person
Scan me or visit www.govolherts.org.uk/o/Rennie-Grove-Hospice-Care/opportunities/Archiving-Patients-Record-Coordinator-Volunteer/87441 to join
Summary
Do you have good attention to detail? Do you have half a day a week for the next 3 months to locate files to be archived and scan them on to our database?Detailed description
Purpose of this role
The safe and accurate archiving of patient records is an important requirement for us as an organisation, to ensure that we are complying with our legal and data protection responsibilities and that patient data can be retrieved as necessary.
We have a backlog of files that need archiving and need some help from a volunteer on a short-term basis to help us clear the backlog.
Main tasks
• locate the material to be archived and ensure that it is currently being stored appropriately while we do this backlog project.
• establish whether or not it has been scanned onto our clinical database
• order and appropriate number of boxes for storage of the material
• contact the archiving company we use for barcodes or activate the barcodes that have already been issued to RGP
• box up material
• ensure the contents of each box is listed on a central record (already in place) allocate a bar code and log the contents.
• arrange for the boxes to be collected from whichever RGP site.
• check that all has been collected.
What are we looking for?
• someone with an extremely good attention to detail and the ability to follow a clear process
• ideally someone who is happy to travel between our 3 main sites to identify and box up the material
• this will involve moving files and boxes around, so will need a certain level of physical fitness
Training and support
• there will be a named line manager who will provide ongoing support
• there will be some mandatory training that you will need to complete at the start of your volunteering with us and then periodically afterwards as refresher training
• your line manager will organise training specific to your role
What we will provide to volunteers
💸 Reimbursement of costsAbout Rennie Grove Peace Hospice Care
We provide palliative and end of life care support, including bereavement services, within Buckinghamshire and Hertfordshire and our patient services are available to adults, as well as patients transitioning into adult services (16 to 25 years.) Bereavement support is offered for all ages to families of patients and those around them, as well as throughout the community, in schools and workplaces.
We are proud to offer care in the place that best suits the individual’s needs, whether that’s at home, in a care home, in a short stay in our inpatient unit, out in the community, or in our purpose-built Living Well Centre facilities. As a hospice care charity, we have offered this support, free of charge, for over 40 years.